Other legal requirements

Freedom of information

The Freedom of Information Act 1992 (FOI Act) enables the public to apply for access to documents held by the FPC. Guidance on how to apply, and obtain, requested documents is set out in the FPC’s Information Statement, which is available to the public on the FPC website. 

The Information Statement is prepared in accordance with the requirements of the FOI Act and provides guidance in obtaining access to documents held by the FPC. 

The FPC received four FOI applications during the 2018-2019 financial year.

Internal control

The FPC, through the Audit and Risk Committee oversees the corporate governance responsibilities of the financial reporting process, internal control system, risk management, audit process, and compliance monitoring with applicable laws and regulations.

Compliance with public sector standards and ethical codes

We comply with the Public Sector Code of Ethics, through our own Code of Conduct. Our employees are required to complete the Public Sector Commission’s Accountable and Ethical Decision Making (AEDM) refresher training every two years. AEDM training for all employees, Executive and Commissioners was completed in 2018. The FPC’s IDP process is conducted twice per year and requires employees to reaffirm they have read and understood the information provided in the Code of Conduct.

Public interest disclosure

In accordance with the Public Interest Disclosure Act 2003, a public interest disclosure (PID) is made when a person discloses to a proper authority, such as a PID officer, information that tends to show past, present or proposed future improper conduct by a public body in the exercise of public functions. Public Interest Disclosure Officers for the FPC have been appointed. Internal procedures relating to our obligations under the Act have been implemented. During the year, no public interest disclosures were received by the FPC.

Information management

State Records Act 2000

The FPC is committed to implementing record keeping best practices and in meeting compliance requirements. In compliance with Section 19 of the State Records Act 2000, the FPC has an approved Recordkeeping Plan and has made a commitment to submit an amended Plan to the State Records Commission by 30 June 2020.

The following information is provided in accordance with the State Records Act 2000 Section 61 and the State Records Commission Standard 2, Principle 6. 

Efficiency and Effectiveness of the FPC’s Information Management Systems and Practices

Ongoing monitoring, reviewing and evaluation ensures the efficiency and effectiveness of the FPC’s information management systems and practices.

The Recordkeeping Plan will be reviewed in 2020 which will confirm the direction of our recordkeeping in future years. The Electronic Document and Records Management System (EDRMS) will be evaluated at the same time to ensure it continues to meet the Commissions business requirements.

Record keeping is regularly incorporated in our information management, environmental management system and independent forest certification external audits to ensure compliance with the relevant Standards. The audit requirements have been either met or highlighted areas for improvement.

A positive for the FPC has been the upgrading of its EDRMS to incorporate and enhance stakeholder management. This will ensure there is a process and strategy in place for effectively engaging our stakeholders. With the implementation of the workflow module in the EDRMS this will assist in ensuring stakeholders are responded to in an appropriate timeframe.

 

Training and induction program

The FPC assessed its previous online training package and has designed an in-house online induction and training package, for new and current staff. The training will provide an effective way of ensuring staff have an awareness of their roles and responsibilities in compliance with the Recordkeeping Plan. 

Additionally, all new staff participate in record keeping training within two weeks of commencing with the FPC. The training incorporates: 

  • use of the EDRMS; and 
  • completion of the online induction and training package. 

Record keeping policies, procedures and EDRMS user guides are available to everyone through the FPC’s intranet. Work Instructions have also been produced as videos. Provision of additional record keeping advice and training are also available.

Disability access and inclusion plan

Our Disability Access and Inclusion Plan (DAIP) ensures that people with disability, their families and carers can access our services and facilities, providing them with the same opportunities, rights and responsibilities enjoyed by all. The DAIP is available on the FPC website with a review of 
the Plan to be undertaken.  

Reportable expenditure

In accordance with section 175ZE of the Electoral Act 1907, the FPC incurred the following expenditure in advertising, market research, polling, direct mail and media advertising. Total expenditure for 2018-2019 was $18,062 (including GST).

Expenditure type Description Amount Total
Advertising agencies   $0 $0
Market research agencies   $0 $0
Polling organisations   $0 $0
Direct mail organisations   $0 $0
Media advertising organisations      
Adcorp Recruitment $334 $334
Forest operations notices $3,679 $3,679
Initiative Recruitment $5,159 $5,159
Forest operations notices $8,890 $8,890
Total   $18,062 $18,062